8.9 Human resources
This category covers information on the institution’s strategy and management of human resources, rather than information relating to individual members of staff (exempt from disclosure as personal information).
The information available covers Personnel policies and procedures (including terms and conditions of service and all current versions of the information specified in each class). In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
| Category Name | Category Description | Examples/Comments | Format of information | Fee | Withheld information |
|---|---|---|---|---|---|
| Staff profile | Statistical information on staff | Information at institutional level by grade, sex: Cross-reference to Equality and Diversity, category 12. | Some information is available on the website.
Information not available on the website is available on request |
Free | |
| Recruitment policies | Policies, statements, procedures and guidelines relating to recruitment | All staff policies and procedures. | Some information is available on the website. | ||
| Employment terms | Generic terms and conditions of employment | Salary grades and scales.
Other Human Resources policies, not covered by any other category. |
|||
| Performance management | Policies and procedures relating to performance management | Information on probation and appraisal arrangements | Information not available on the website is available on request | Free | |
| Promotion | Policies, statements, procedures, guidelines and statistics relating to promotion, re-grading and salary reviews | Statistical information on outcomes | Some information is available on the website. | ||
| Pensions | Policies and guidelines on pension arrangements for staff | Contribution rates (institutional and individual)
Benefits and benefit accrual rates. Funding valuations of pension schemes |
|||
| Discipline | Disciplinary procedures and policies | Harassment and bullying policy.
Other Human Resources policies, not covered by any other category, where disciplinary action may follow if breached. |
Information not available on the website is available on request | Free | |
| Grievance | Grievance procedures and policies | Some information is available on the website. | |||
| Employee relations | Collective bargaining and consultation procedures with recognised Trades Unions and Professional Organisations and agreements reached | Agreements reached under these procedures | |||
| Public interest disclosure | Information required for compliance with the Public Interest Disclosure Act | Information not available on the website is available on request | Free | ||
| Staff development | Policies and procedures relating to the ongoing development of staff | Induction arrangements.
Access to internal and external training opportunities |
Some information is available on the website. | ||
| Staff records | The institution's policy on the collection, maintenance and use of personal information about staff. | Policies and procedures covering the collection, checking, maintenance and disposal of data, management of the staff records system itself, and allocation of responsibilities to staff.
Arrangements for the provision of data to HESA[1], SF&HEFC[2] and other bodies with statutory rights to data. |
|||
| Staff facilities | Description of the facilities and services available exclusively to members of staff. | Institutions may wish to cross-reference to similar information about facilities and services available to students or to the local community. | Information not available on the website is available on request | Free |
[1] HESA - Higher Education Statistics Agency
[2] SF&HEFC – Scottish Further and Higher Education Funding Council (SFC)